Variables are placeholders you introduce to messages in your workflows. To learn more about this, see: Workflows 101: Basic concepts. Here's the current list of workflow variables:
| TRIGGER | VARIABLES | EXPLANATION |
|
General workflow variables
|
{{workflow_name}} | The name of the task or process being performed in the workflow |
| {{workflow_owner.first_name}} | The first name of the workflow owner | |
| {{workflow_owner.full_name}} | The full name of the workflow owner | |
| {{workflow_owner.email}} | The email address of the workflow owner | |
| {{workflow_owner.role}} | The role of the workflow owner, their function or responsibility | |
|
User runs a shortcut/Command
|
{{user.uuid}} | The unique identifier of the user or person performing the task or process in the workflow |
| {{user.full_name}} | The full name of the user or person performing the task or process in the workflow | |
| {{user.role}} | The role of the user or person performing the task or process in the workflow | |
| {{user.occupation}} | The occupation of the user or person performing the task or process in the workflow | |
| Scheduled Task is triggered | {{scheduled_execution_uuid}} | The unique identifier of the scheduled run, which is the set of scheduled tasks in the workflow |
|
User completes a check-in
|
{{checkin_editors}} | The list of people who can edit the check-in update |
| {{checkin_participants}} | The list of people participating in the check-in | |
| {{question_1}} | Question 1 asked in the check-in | |
| {{question_1_short}} | The abbreviated version of Question 1 | |
| {{response_1}} | The answer provided by the user in response to Question 1 | |
| {{question_2}} | Question 2 asked in the check-in | |
| {{question_2_short}} | The abbreviated version of Question 2 | |
| {{response_2}} | The answer provided by the user in response to Question 2 | |
| {{question_3}} | Question 3 asked in the check-in | |
| {{question_3_short}} | The abbreviated version of Question 3 | |
| {{response_3}} | The answer provided by the user in response to Question 3 | |
| {{response_3_has_blocker}} | Indicates whether the answer to Question 3 indicates that there is an obstacle or problem hindering project progress | |
| {{checkin_owner.first_name}} | The first name of the check-in owner | |
| {{checkin_owner.full_name}} | The full name of the check-in owner | |
| {{checkin_owner.email}} | The email address of the check-in owner | |
| {{checkin_owner.role}} | The role of the check-in owner, . their function or responsibility | |
| {{respondent.uuid}} | The unique identifier of the user responding to the check-in | |
| {{respondent.full_name}} | The full name of the user responding to the check-in | |
| {{respondent.email}} | The email address of the user responding to the check-in | |
|
User reports a blocker in a check-in
|
{{checkin_editors}} | The list of people who can edit the check-in update. |
| {{checkin_participants}} | The list of people who are participating in the check-in. | |
| {{question_1}} | Question 1 asked in the check-in. | |
| {{question_1_short}} | Abbreviated version of Question 1. | |
| {{response_1}} | The user's response to Question 1. | |
| {{question_2}} | Question 2 asked in the check-in. | |
| {{question_2_short}} | Abbreviated version of Question 2. | |
| {{response_2}} | The user's response to Question 2. | |
| {{question_3}} | Question 3 asked in the check-in. | |
| {{question_3_short}} | Abbreviated version of Question 3. | |
| {{response_3}} | The user's response to Question 3. | |
| {{response_3_has_blocker}} | Indicate whether the response to Question 3 indicates an obstacle or problem that is hindering project progress. | |
| {{checkin_owner.first_name}} | The first name of the check-in owner. | |
| {{checkin_owner.full_name}} | The full name of the check-in owner. | |
| {{checkin_owner.email}} | The email address of the check-in owner. | |
| {{checkin_owner.role}} | The role of the check-in owner, ., their function or responsibility. | |
| {{respondent.uuid}} | The unique identifier of the user answering the check-in. | |
| {{respondent.full_name}} | The full name of the user answering the check-in. | |
| {{respondent.email}} | The email address of the user answering the check-in. | |
|
Form received new response/record
|
{{form_approvers}} | This refers to the people in charge of approving a form. |
| {{question_1}} | It is a variable that displays the first question in a form. | |
| {{question_1_short}} | It is an abbreviated version of the first question in a form. | |
| {{response_1}} | It is the response provided to the first question in a form. | |
| {{question_2}} | It is a variable that displays the second question in a form. | |
| {{question_2_short}} | It is an abbreviated version of the second question in a form. | |
| {{response_2}} | It is the response provided to the second question in a form. | |
| {{question_3}} | It is a variable that displays the third question in a form. | |
| {{question_3_short}} | It is an abbreviated version of the third question in a form. | |
| {{response_3}} | It is the response provided to the third question in a form. | |
| {{form_owner.first_name}} | It is the name of the owner of a form. | |
| {{form_owner.full_name}} | It is the full name of the owner of a form. | |
| {{form_owner.email}} | It is the email address of the owner of a form. | |
| {{form_owner.role}} | It is the role of the owner of a form. | |
| {{respondent.uuid}} | It is the unique identifier of the person answering a form. | |
| {{respondent.full_name}} | It is the full name of the person answering a form. | |
| {{respondent.email}} | It is the email address of the person answering a form. | |
|
Form record is updated
|
{{form_approvers}} | List of approvers assigned to a form. |
| {{question_1}} | Full text of the first question in a form. | |
| {{question_1_short}} | Shortened or abbreviated version of the first question in a form. | |
| {{response_1}} | User's response to the first question in a form. | |
| {{question_2}} | Full text of the second question in a form. | |
| {{question_2_short}} | Shortened or abbreviated version of the second question in a form. | |
| {{response_2}} | User's response to the second question in a form. | |
| {{question_3}} | Full text of the third question in a form. | |
| {{question_3_short}} | Shortened or abbreviated version of the third question in a form. | |
| {{response_3}} | User's response to the third question in a form. | |
| {{form_owner.first_name}} | First name of the owner of the form. | |
| {{form_owner.full_name}} | Full name of the owner of the form. | |
| {{form_owner.email}} | Email address of the owner of the form. | |
| {{form_owner.role}} | Role of the form owner in the system. | |
| {{respondent.uuid}} | Unique identifier of the user who completed the form. | |
| {{respondent.full_name}} | Full name of the user who completed the form. | |
| {{respondent.email}} | Email address of the user who completed the form. | |
|
Form record is approved
|
{{form_approvers}} | List of approvers assigned to a form. |
| {{question_1}} | Full text of the first question in a form. | |
| {{question_1_short}} | Short or summarized version of the first question in a form. | |
| {{response_1}} | User's response to the first question in a form. | |
| {{question_2}} | Full text of the second question in a form. | |
| {{question_2_short}} | Short or summarized version of the second question in a form. | |
| {{response_2}} | User's response to the second question in a form. | |
| {{question_3}} | Full text of the third question in a form. | |
| {{question_3_short}} | Short or summarized version of the third question in a form. | |
| {{response_3}} | User's response to the third question in a form. | |
| {{form_owner.first_name}} | First name of the owner of the form. | |
| {{form_owner.full_name}} | Full name of the owner of the form. | |
| {{form_owner.email}} | Email address of the owner of the form. | |
| {{form_owner.role}} | Role of the owner of the form in the system. | |
| {{respondent.uuid}} | Unique identifier of the user who completed the form. | |
| {{respondent.full_name}} | Full name of the user who completed the form. | |
| {{respondent.email}} | Email address of the user who completed the form. | |
|
Form record is denied
|
{{form_approvers}} | List of approvers assigned to a form. |
| {{question_1}} | The full text of the first question in a form. | |
| {{question_1_short}} | The short or summarized version of the first question in a form. | |
| {{response_1}} | The user's answer to the first question in a form. | |
| {{question_2}} | The full text of the second question in a form. | |
| {{question_2_short}} | The short or summarized version of the second question in a form. | |
| {{response_2}} | The user's answer to the second question in a form. | |
| {{question_3}} | The full text of the third question in a form. | |
| {{question_3_short}} | The short or summarized version of the third question in a form. | |
| {{response_3}} | The user's answer to the third question in a form. | |
| {{form_owner.first_name}} | The first name of the form owner. | |
| {{form_owner.full_name}} | The full name of the form owner. | |
| {{form_owner.email}} | The email address of the form owner. | |
| {{form_owner.role}} | The role of the form owner in the system. | |
| {{respondent.uuid}} | The unique identifier of the user who completed the form. | |
| {{respondent.full_name}} | The full name of the user who completed the form. | |
| {{respondent.email}} | The email address of the user who completed the form. | |
|
Another Workflow has finished
|
{{prev_workflow_payload}} | Payload or data content sent in the last completed task of the previous workflow where the user was located. |
| {{prev_workflow_final_step}} | Indicates whether or not the final task of the previous workflow was completed by the user. | |
| {{prev_workflow.uuid}} | Unique identifier of the previous workflow where the user was located. | |
| {{prev_workflow.name}} | Name of the previous workflow where the user was located. | |
|
Activity logged in DailyBot
|
{{activity_type}} | The type of activity registered in the system. |
| {{activity_integration_type}} | The type of integration used to register the activity. | |
| {{activity_custom_type}} | The type of custom activity registered in the system. | |
| {{activity_friendly_name}} | The friendly name of the activity registered in the system. | |
| {{activity_message}} | The message or description of the activity registered in the system. | |
| {{activity_link}} | The link related to the activity registered in the system. | |
| {{activity_payload}} | The data content associated with the activity registered in the system. | |
| {{activity_user.uuid}} | The unique identifier of the user who performed the activity. | |
| {{activity_user.full_name}} | The full name of the user who performed the activity. | |
| Event sent to Workflow Trigger API | {{input_event}} | The input event that triggered the start of the workflow. |
|
Kudos given by any person
|
{{receivers_list}} | The list of recipients of a recognition or thank you activity. |
| {{kudos_message}} | The message associated with the recognition or thank you activity. | |
| {{kudos_team_value}} | The team value associated with the recognition or thank you activity. | |
| {{giver.full_name}} | The full name of the user who gave the recognition or thank you activity. | |
| {{receiver.full_name}} | The full name of the user who received the recognition or thank you activity. | |
|
User is added to this organization
|
{{user.full_name}} | The full name of the current user. |
| {{user.image}} | The image of the current user, if available. | |
| {{user.language}} | The language of the current user, if available. | |
| {{user.timezone}} | The time zone of the current user, if available. | |
|
User is added to a team
|
{{team_name}} | The name of the team to which the current user belongs. |
| {{user_role}} | The current user's role in the team. | |
| {{user.full_name}} | The full name of the current user. | |
| {{user.image}} | The current user's image, if available. | |
| {{user.language}} | The language of the current user, if available. | |
| {{user.timezone}} | The time zone of the current user, if available. | |
|
User is removed from a team
|
{{team_name}} | The name of the team to which the current user belongs. |
| {{user_role}} | The role of the current user in the team. | |
| {{user.full_name}} | The full name of the current user. | |
| {{user.image}} | The current user's profile picture, if available. | |
| {{user.language}} | The language of the current user, if available. | |
| {{user.timezone}} | The time zone of the current user, if available. | |
| Generate content with AI | {{prev_step.ai_response}} | This variable refers to the response generated by the artificial intelligence in the previous step of the workflow. |
| Select random Form record | {{prev_step.responses.response_N}} | This variable refers to the answer entered by the user in the previous step of the workflow, where "N" refers to the number of the answer inside the report, in case there were several options. |
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